SmoothMeetings

Questions & Answers

Q: Other than a hook-up for electric, does the system have any other requirements?

A: The workstation’s operating system should be a Pentium IV 2.0 GHz or above, 300MB of disc space, 768MB of Memory, 3 serial ports, 1 USB port per printer, and Windows XP/2000 or higher.

Q: Does the company provide a leasing option for the equipment?

A: Yes—you may lease or buy the system. Just contact us.

Q: Do I need a scanner at each entrance if our event allows registratoin at different locations?

A: You can decide if you want to direct your guests via signs to one main entrance, However, it is suggested that you have a unit at each entrance for your attendees’ convenience.

Q: How is the information secured, especially in compliance with HIPAA privacy regulations?

A: Access to the system is protected through customizable user permission window. Collected data is encrypted using NIST certified AES-128bit encryption. System uses password hashing to protect system from unauthorized access. System includes an access locking and password maximum attempts mechanisms.

Q: How can I see a demo?

A: Onsite demos are gladly provided. We also offer a trial system for you to test-proof the system in a live environment.

Q: Where do I buy supplies for the badge printer?

A: We sell printer supplies and plastic badges.

Q: Is there a quantity discount for purchasing multiple systems or exhibitors packages?

A: Quantity discounts are available. Your sales person can provide you with a quote based on your quantity.

3 Easy Steps to Increased Efficiency, Security & Cost Savings

Upon arrival, each attendee is instructed to scan his or her driver’s license (or i.d. card authorized by you) upon arrival.
A mounted camera takes a quick photo.
The computer does a quick database check using the barcode or magnetic strip on the ID. It will decline access to unauthorized individuals —alerting security (as you specify).
A photo-id badge is printed within seconds, and access is granted for authorized individuals.

It’s that easy!
Plus--there is minimal space required for the equipment and the ROI is high—saving you thousands in lost revenue from:

attendees who “slip by”
reduction of overhead for guards
Cost associated with manual reporting.

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